Basketball Tournament Media Policies

 

Credentials

APPLICATION FORM

All media outlets planning to cover the tournament must submit a credential application to the SWAC Communications Office by 5 p.m. on Friday, March 2.  Credential requests will be considered only for authorized representatives from accredited agencies with a legitimate working function at the tournament.  Credentials are non-transferable.  Requests for more than two credentials (one media and one photo/video) will be reviewed on a case-by-case basis.  Subject to limitations of space, credentials will be assigned to accredited media in accordance with the following priorities:

· Media outlets that have regularly covered SWAC basketball during the season
· Media outlets that have covered ALL games of a participating team
· Media outlets that have covered ALL HOME GAMES of a participating team
· Media outlets at the game site which cover SWAC basketball on a regular basis

 

General Guidelines
Working credentials are issued for the sole purpose of providing facility access to an accredited agency’s employee who has a legitimate working function in connection with the tournament.  It is non-transferable.  Any unauthorized use of this credential subjects the bearer to immediate dismissal from the Toyota Center and prosecution for criminal trespass. No persons 19 years old and under are allowed to use these credentials unless authorized by the Director of Communications.  Professional scouts are asked to purchase a general admission ticket.

Any secondary use of any picture, audio description, film/tape or drawing of the game taken or made by the accredited organization or individual to whom the credential was issued is prohibited without the prior specific written approval by the Southwestern Athletic Conference.

Members of press row that are evaluated and deemed not in a working capacity will be asked to leave and surrender their pass.

See below for descriptions of media outlets and credential information.

Daily Newspaper – Newspapers that do not cover all games of the participating teams on a regular basis may be limited to one seat on press row.  The daily circulation of the newspaper will also be a consideration.
Print Photographers – All print outlets may be limited to one photo credential.  Requests for an additional credential will be considered on a space-available basis only.
Campus Outlet – One campus outlet designated by the sports information director of the participating institution will be issued two media credentials (one writer and one photographer/videographer) on a space available basis only.
Specialty Publications – One specialty publication designated by the sports information director of the participating institution will be issued two media credentials (one writer and one photographer/videographer) on a space available basis only.
Television – Television stations will be permitted courtside to shoot footage during the game.  They may be limited to two media credentials (one reporter and one cameraperson).
Radio – The broadcast crew designated by each participating institutions sports information director will receive up to four (4) credentials.  Requests from radio stations with full-time sports directors which air a locally produced daily sportscast and cover SWAC basketball games on a regular basis will be given priority.

 

Credential Pick-Up 
Credentials WILL NOT be mailed out. Media representatives may pick up credentials in person at the Delmar Fieldhouse Thursday, March 8 from 11 a.m. to 4 p.m. at media will call located at the administrative entrance at the Delmar Fieldhouse. On Friday, March 9 the media will call will be open from 10 a.m. to 3:30 p.m and 5 p.m. to 9 p.m. 

On Saturday, March 10, media will call will be open for the times below:

  • Women's Championship: 10:30 a.m. - 1 p.m.
  • Men's Championship: 2 p.m. - 4:30 p.m.

 

Film/Videotapes/Still Photographs for Commercial Purposes
The SWAC reserves the rights to still photographs, film, and videotapes of the SWAC basketball tournament games.  All rights to such material may be assigned to media representatives for news purposes, but otherwise are to be controlled exclusively by the SWAC.  The Conference requires television stations, networks, or cable systems to restrict their usage of newsreel and videotape footage to a maximum of two minutes on a sports news broadcast.  Television stations will be granted courtside access to all games, but will not be permitted to use lights on mini-cams.

 

Media Seating
Seating for members of the media with proper tournament credentials will be courtside and assigned. 

 

Parking
A limited number of media parking passes may be made available.  These passes must be requested in advance with the media credential.

 

Postgame Team Room Policy
Team dressing rooms are closed at all times.  After a mandatory 10-minute cooling off period at the conclusion of each game, the general media will have access to head coaches and select players in the interview room ONLY.  All media will be provided equal access, but are not allowed in the team rooms at any time. 

The 10-minute cooling off period begins when the head coach enters the team room immediately after the game.  Regardless of any personal regular-season radio or television contracts, the losing coach is first obligated to the entire media and must report to the interview room immediately after the 10-minute cooling off period.  The losing coach cannot delay the official postgame interview with covering media for a single radio, newspaper, or television network unless a request for a short interview (not to exceed four minutes) has been granted to a network that has purchased the rights to the tournament game. 

The head coach and a minimum of two, no more than three, players report to the interview room during his/her designated time.  The school’s media coordinator may request specific players should the player’s performance merit it.  Under the postgame press conference format, the losing coach and players are interviewed first in a session not to exceed 15 minutes. 

The winning coach may do a short interview (not to exceed four minutes) with their school’s radio network if the interview is conducted IMMEDIATELY following the end of the game and PRIOR to the coach entering the team room.  If the winning head coach enters the team room first, they must wait to do radio interviews until after fulfilling their obligation to the general media in the interview room.  Once complete, the coach may participate in special interviews.

Coaches will not be made available to media representatives prior to the conclusion of the 10-minute cooling off period.

 

Criticism of Officials
Members of the coaching staffs or other representatives of participating institutions shall not make public statements critical of officiating in any Conference competition.  Failure to comply with this policy may subject the individual institution to misconduct provisions according to Conference Sportsmanship Regulations.

 

Championship Websites
The tournament homepage is located in the top right hand corner of (www.swac.org) under #SWAChoops.  It is where ticket, event, and hotel information is housed.  The tournament central pages (www.swac.org) #SWAChoops are where all recaps, box scores, photos, etc. will be during the tournament. 

Radio
Press row space will be reserved automatically for each competing institution’s official designated radio rights holder.  A maximum of four (4) radio credentials will be granted to each network.

Stations broadcasting the tournament games will be provided a telephone line per session for broadcast purposes for a specified fee (see Radio Line Use Agreement).  A completed RLUA must be submitted PRIOR to seat assignment.  Fees or suitable arrangements (school P.O.’s) are required in advance.  Each school will be responsible for any and all toll charges and fees incurred without using these lines.

 

Wireless Internet Service
Complimentary wireless internet service will be provided with a secure login to media representatives.

 

Videographer Policies
· A visible credential issued by the director of communications is required for admission to the arena press row, and working press and interview rooms.

· A television station, network, or cable system may utilize a maximum of two (2) minutes of game action on sports news broadcasts.  Game coverage may be presented only after the game has been completed.
· All live reports must be broadcast from a designated area in the arena.  A member of the media coordination committee will coordinate use of the area.  Live game action may not be visible in the background of live sports.
· All media representatives at courtside must remain behind the designated team basket.
· No production company, television network, station, or cable system may install editing or transmission facilities at the arena (internally or externally) without permission of the SWAC.
·  Tripods are NOT PERMITTED courtside.

 

Photographer/Videographer Policies
· A visible photo/video credential issued by the director of communications is required for admission to the designated photographer area, press row, and the working press and interview rooms.

· Photographers working courtside are restricted to designated areas behind the baskets.
· No photography equipment shall be attached to the goals without expressed permission from the SWAC director of communications.
· Tripods are NOT PERMITTED courtside.
· As a result of limited courtside seating, some photographers may have to upload inside the media workroom.